BUS FPX 4024 Assessment 2

The enterprise purchasing process

The process of buying in firms involves several steps, which can differ based on the type of purchase and the size of the firm. In this section, we will be involved in the buying process at our organization, a hospital with over 1,200 employees. While this conversation focuses on the hospital’s purchases of equipment and personal protective equipment (PPE), it is important to note that my involvement primarily pertains to the buying process within the HRR department (HR). This buying process encompasses little goods such as office supplies, marked clips, profit information, and minor marketing materials, as well as big items such as standing desks and office furniture. Every purchase takes a distinct set of steps and authorization before completing each purchase.

BUS FPX 4024 Assessment 2:Purchasing Process

No matter the size of the purchase, obtaining approval is a crucial first step. When we order the office delivery, our HR accessory reaches the founding account of our organization to initiate the process of buying. The editorial team (2021) highlights that the purchasing process provides a systematic approach to fulfilling their needs. The HR assistant makes a review of our list of supplies, determines key items, and consults with members of the Department of Specific Requests. These requests can range from simple office supplies to special features like color-coded folders or specific types of markers.

For big shopping, such as laptops or office furniture, an individual approval process enters the picture. High-level management or corresponding departments’ approval is needed. When you purchase the office supply, HR obtains a list of assistant must-haves and posts the purchase through our funding account. The request then goes through approval of our HR director before final approval. Staples typically provides next-trading-day orders, unless there is a case of missing or back orders, where substitute options are suggested or a waiting period can be arranged.

BUS FPX 4024: Assessment 1 on the Consumer Decision-Making Model

For significant items like laptops, there is a need for approval from the Department of Information Technology (IT) and CFO (CFO). Upon approval, the IT department takes into consideration the inventory availability; if required, a requisition is sent to the corporate office. When temporary measures are necessary to address deficiencies, the delivery of laptops to new equipment can be helpful. The same necessitates the standing desk approval by the CFO prior to initiating the purchase. Upon approval, a request is submitted to the IT department, which manages the purchasing and installation process.

Obtaining Products

The procedure for procuring products is different based on the nature and size of the purchase. For small items, like office supplies, HR makes a list of accessories and vital goods and puts in the purchase through our foundation account. We seek prior approval from the HR director before finalizing the purchase, with delivery typically occurring within a day.

Larger items, such as office or laptop furniture, require additional approval and coordination. Approval by the IT department and CFO is mandatory prior to procurement. The IT department manages the inventory and, if required, submits a request to the corporate office. Delivery and installation timelines could be different based on parameters like availability and no budget.